Stanford University Calls on Asset Panda to Track Assets World-Wide

Stanford University has enlisted Asset Panda to track assets for its study abroad program.

Asset Panda Solutions:

  • Loan equipment data
  • Improved asset management
  • Accurate and timely reporting
  • Centrally managed assets
  • Barcode tracking
  • Barcode label creation and printing
  • Asset tracking over multiple locations

Time saved since implementation: up to 3 hours

Customer since: July 2017

Established in 1885 and opened in 1891, Stanford University is one of the world's leading research universities, known for its entrepreneurial character and its relationship to Silicon Valley. Today, Stanford has over 16,000 students and over 2,200 faculty members – which means there are a lot of assets that need to be tracked!

We integrated Asset Panda about 7 months ago to keep track of assets for home and overseas offices for our undergraduate students’ study abroad program. Our previous method of utilizing an internally hosted site using basic CRED PHP script was not effective in tracking and managing assets that were consistently in use by students all over the world. We had no reporting capabilities. Staff just added/removed items line by line as assets went in and out. There was never a clear, up-to-date knowledge of exactly what assets we had, where they were, or what condition they were in.

We have assets being moved across 8 offices around the world. With so much movement across a wide area, we can keep accurate track of software and assets, including loaner equipment. The ability to create detailed reports in real-time with customized fields has vastly improved the way we track and manage all of our assets. Now we have one centralized software platform for all of our offices abroad and here at the University home office. Any allocated user can enter data about a piece of equipment and it’s instantly recorded and viewable anytime from anywhere.

Asset Panda also allows us to easily create and print barcode labels for our assets. We have incorporated the built-in barcode scanner to scan and upload data on all assets to one centralized location. Each asset has its own unique ID and we are better aware when it’s time to upgrade, repair or replace equipment.

We are saving more time in our day – up to 3 hours – that is typically spent trying to track down particular assets, which can be very challenging when they are in a different country. Accountability has been raised and now we are aware of what assets we have, no matter where they are in the world.

– Omar Cooley, IT Manager

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